Conference ICT Facilities at RBGE

The text on the remainder of this page provides a template document describing ICT facilities from which event organisers can generate information to send to delegates as part of a conference pack (especially if they are presenting). To avoid distributing incorrect information, organisers should send their version to RBGE for review. RBGE cannot accept any liability for information distributed by event organisers.  As indicated, note that some items are optional, depending on whether that facility has been booked.

Presentations

The presentation computer in each venue is a PC running Windows 7.  Default presentation software is MS Office PowerPoint 2010, with output to a digital projector.  An audio output facility from the computer is available and feeds the sound system in the venue.  Files originated from PowerPoint 98 onwards should work correctly.  Files originated in Mac PowerPoint normally run correctly on a PC, although you should check this when your presentation file is loaded (and ideally also before you travel).  Due to the variety of coding mechanisms in existence, video files may have difficulties.  If the video content is critical to the presentation, you are advised to submit the presentation to the conference organisers in advance for checking, or to have an alternative available.

You are asked to provide your presentation file during a break on the day preceding your slot by bringing it to the appropriate venue.  It will then be loaded onto the computer.  For those presenting on the first day please provide it during any break prior to your slot.

You may provide it on USB memory key (preferred) or on CD.  A CD-R is preferable to a CD R/W.  You are advised to have a backup copy available.  Please name your file in the style ‘AuthorSurname-ShortTitle’.

Your presentation will normally be started for you by the Session chair.  The presentation will be normally be run using Presenter View.  The PC screen will show the Notes area, slide forward and reverse buttons, and a slide image.  The projector will show only the slide.  Slides may be changed by using the remote control (with laser pointer), by using the Spacebar, clicking the mouse or any of the other PowerPoint controls.

Internet access from the presentation PC can be provided, although subject to content filtering.  Please contact the conference organiser with details if you require this. 

A DVD player is also available on request. 

Public Wi-Fi is available in the main venue rooms using the identifier 'Botanics Visitor'.  Conferences may have arranged to use the higher speed conference system.  An identifier and password will be available from the conference organisers.

Users may connect their own computer to the projection system, but do so at their own risk.  Please contact the the conference organisers for advice if you intend doing this.  A VGA connector is available at all venues, with an HDMI/mini HDMI also being available in the Lecture Theatre.

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