The various venues offer a selection of technical facilities to enable you to manage an event which includes modern styles of presentation.
The information below describes the specific availability of facilities at each venue. Costs and further information is given at ICT and A-V services and charges.
Board Room Annex
Patrick Geddes Room
|Video/data projection/ monitor||Yes||Yes||Yes||Yes||Yes|
|Projection Screen or Surface||Yes||Yes||Yes||Yes||Yes|
(see Note 1)
|DVD or VHS Player||Yes
|Video Conferencing System(4)||Yes||Yes
Items marked as 'Request'are not permanently installed, and should be requested at the earliest opportunity to ensure availability.
- Computer is normally a PC with a minimum of Windows 7 and MS Office 2010. USB memory socket and CD reader allow for transferring data. Internet connection available, but does not allow you to install other software. Connected to room audio system for playback. You may bring your own laptop computer and connect it to the projection system - VGA is standard, with HDMI (and adaptors) available in the Lecture Theatre and Conference Room.
- PA system includes wired stand microphone at lectern, up to two radio microphones (lapel mic) and up to one handheld/stand radio microphones.
- For hearing aid users.
- Video conference system is based around Skype or similar system using the venue computer, and assumes that you have an account.
- Uses Polycom audio conference phone. Where more than two parties are taking part then a dial-in conference facility can be arranged (advance notice required).
The following information may be helpful to users:-
- The computers can be configured to run PowerPoint in 'normal mode' (same information on computer and projector screens) or in 'presenter mode', where the computer screen will show an image of the current slide, notes for that slide, the coming slides, clock and timer; the projector will show only the current slide. Other documents (e.g. PDF presentations) can also be shown via the projector.
- Internet access from the presentation PC is available and is subject to content filtering.
- All venues provide a computer screen (fixed or laptop) for the presenter in addition to the main audience screen.
- It is recommended that presentations with video files are given extra time to set up and test. You should check that Windows includes the correct codec for the format of your files.
- Read-only (rather than re-writable) optical discs are recommended for both PC and DVD player.
- For any event involving multiple speakers and presentations you are advised to have available someone to transfer and test presentation files on the computer, open and start up the next presentation, and operate the audio equipment. Basic operating instructions are provided at each area.
- Polycom audio conference phone may be temporarily installed at most locations.
- A template document on ICT facilities is provided at Conference ICT Facilities at RBGE from which event organisers can generate information to send to delegates. We cannot accept any liability for information distributed by event organisers.