Facilities Booking Information and Charges

If you are looking for a unique venue to host your corporate event or special occasion, look no further than the Royal Botanic Garden Edinburgh.  The Garden is set within 70 acres of beautifully maintained grounds, in tranquil surroundings close to the city centre with great links to public transport and is located in one of Edinburgh’s most prestigious areas.

At the Royal Botanic Garden Edinburgh our aim is to make your life as easy and stress free as possible, by ensuring that your corporate event or special occasion runs smoothly from start to finish. Our professional, dedicated and experienced events team will liaise with you from the initial planning stages through to the end of your event to ensure that all your requirements and expectations are met.

We cater for small, as well as larger scale groups with a range of facilities to choose from.  Our expert staff can provide advice on any specific IT or catering requirements you may have.  We have a selection of menus from intimate dinners or lunches to large scale summer BBQ’s or awards dinners and would be delighted to work with you and your budget to create your perfect event.

If you would like to discuss your requirements in person and view any of the facilities, a member of the team will be happy to meet with you to start the planning process and bring your event to life here at the Royal Botanic Garden Edinburgh.

To book an event in the John Hope Gateway, David Douglas Room, Caledonian Hall, Lecture Theatre, Conference Room, Marquee site, Terrace Café or John Muir Grove, please contact Prestige Venues and Events on 0131 552 1974 or email sales@gatewayrestaurant.net

To book an event in the Board Room, Board Room Annex, Patrick Geddes Room, please contact the room booking office team on 0131 552 7171

How to Book

To book an event in the Board Room, Board Room Annex or Patrick Geddes Room please contact our main reception on: 0131 552 7171 or click on the link below.

*To arrange a function in the John Hope Gateway, David Douglas Room, Caledonian Hall, Lecture Theatre, Conference Room, Terrace Café, Marquee space or John Muir Grove please contact a member of the team at Prestige Venues and Events, our partner event managers and caterers on 0131 552 1974, who will be delighted to assist you with your plans.

 Facilities Charges



Day Rate    

Evening Rate    

Half Day
(up to 4 hrs)

Board Room





Board Room Annex   





Patrick Geddes Room





Rates are subject to change and exclude VAT. *Please contact Prestige Venues and Events as above for the costs relating to all other venue hire.


Supplementary Charges

  1. Please see ICT/Audio-Visual Services and Costs for those charges.
  2. Security. For additional out-of-hours gate access and supervision of selected premises; weekday £15 per hour.
  3. Catering. Arrangements should be discussed at the time of booking.
  4. Additional services. The hire cost and an administration charge will be levied when additional equipment (eg furniture, etc) is hired by RBGE on behalf of a client.

Booking Conditions

The following apply to bookings made through RBGE:-

  1. Prospective clients will be required to provide written information on the nature, duration and scheduling of the event.
  2. All bookings must be made in writing and cover the agreed schedule for the event including setting-up/dismantling time. Any variations or extensions must be agreed by both parties.
  3. A provisional booking can be held for 14 days from the date of booking, after which it will be released.
  4. All arrangements should be confirmed in writing with the Events Manager and Caterer, no later than 14 days before the event. Failure to confirm may lead to cancellation of the booking.
  5. If the services necessarily provided for the event exceed those quoted, additional charges will be made. These will be itemised on the invoice.
  6. Bookings cancelled less than 48 hours before the agreed event date will attract a cancellation fee equivalent to 25% of the venue hire fee.

For venues booked under Prestige Scotland - seperate booking terms and conditions will apply and can be provided at time of enquiry.

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The Royal Botanic Garden Edinburgh is a charity (registration number SC007983)